Find everything you need to arrive onsite and be ready to present.
If you have any urgent queries on your day of arrival please contact Charlotte at [email protected].
Instructions for the Day
ARRIVAL ON THE DAY
ARRIVAL ON THE DAY
Please arrive at Excel, London with plenty of time to spare. Aim to be there at least 30 minutes before your session. The closest underground/DLR station is Custom House. Find travel information here.
On arrival at Excel, head to hall N1.
You will need a Speaker Badge to enter this event. This will be emailed to you in advance. For fast entry, print your badge at home, bring with you and walk straight. If you don’t have your badge with you, ask the registration staff to print it.
Once inside the show head straight to the theatre you are presenting in. To find your theatre check the âyou are hereâ board at the entrance, look in the Show Planner or ask a member of staff.
Once at your theatre, introduce yourself to the stage host who will prepare you for your session. Please arrive at your theatre and make yourself known to staff 10 minutes before the start of your session.
Sessions run consecutively and unfortunately the timetable canât accommodate a session over running its allotted time. Please ensure your presentation doesnât
run over.
All theatres are accessible to event attendees.
If you need to speak to a member of the Diversified team go to the organiserâs office at the front of the exhibition hall where staff will assist you.
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AV REQUIREMENTS
AV REQUIREMENTS
Presentation Format and Delivery:
- The easiest way to bring your presentation/s to the event is is on a USB memory stick
- Hand the USB stick to our AV technician or plug it into the laptop provided
- Alternatively, you can present from your own laptop by plugging it in at the theatre
- If you require the use of a mac, please bring any necessary link cables
- We strongly advise bringing a backup copy of your presentation on another USB stick
Compatibility and Requirements:
- Ensure your presentation is compatible with Microsoft Windows 7 and PowerPoint 2016
- Video files should be in WMV, MKV, MP4, or .MOV formats
- Screen resolutions should be 16:9 aspect ratio with a maximum resolution of 1920 x 1080
Incorporation of Multimedia:
- Include any video or audio clips directly in your PowerPoint presentation
- Avoid using DVD/YouTube for playback as it wonât be available
- Please ensure video and audio files are also saved on your USB stick along with the presentation
WiFi and Content Pre-loading:
- The venue does have WiFi, but donât rely on it for your presentation
- Pre-load all content to avoid connectivity issues
Screen Specifications:
- Seminar theatres have 70â LED screens with one screen per theatre
Special Requirements:
- Email [email protected] for any special requirements regarding presentation formats, software, or internet access.
These instructions aim to ensure a smooth presentation experience for all speakers at the event.
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